How it works
A copilot, not another inbox.
Recruita doesn't wait to be typed into. It watches what actually happens, the replies, the calls, the portal clicks, and keeps one honest picture of where every process stands, and prepares whatever should happen next. You stay in the driver's seat: everything external is a draft until you approve it.
The loop
Five steps, repeatedSomething happens.
A client replies. A candidate counters. A call ends. A brief lands.
Priya Nandra replied
“Yes, but can we do Friday instead?”
Candidate call ended
32 minutes · transcript ready
Recruita understands it.
Not keywords. Meaning. A “yes, but can we do Friday?” is a counter, not a confirmation. A “just send me his email” is a request that needs your candidate's consent first.
Reading the reply
“Yes, but can we do Friday instead?”
- Read asA counter, not a confirmation
- Belongs toPortfolio Manager · Meridian Capital
- AffectsThe proposed Wednesday interview slot
- NeedsYour candidate to agree before anything is booked
It updates what's true.
Emails are evidence; what's true lives in one place. When reality changes, everything that depended on the old reality updates with it.
What’s true now
- WasInterview · Wednesday 3pm · proposed
- NowFriday proposed · awaiting candidate
Everything that depended on Wednesday updated with it.
It prepares your next move.
The relay, the acknowledgement, the booking: drafted, addressed, ready.
Prepared · 2 drafts
To your candidate
Hi Amara, Meridian have come back and asked about Friday instead of Wednesday. Does Friday afternoon work for you?
To Meridian
Thanks Priya — checking Friday with the candidate now and I’ll confirm shortly.
Addressed, written, waiting. Neither has been sent, and each is approved on its own.
You approve. It acts.
And then it goes back to watching, one step ahead of you.
The approval step · approve each
To Amara — does Friday work?
Ready to send
To Priya — checking Friday now
Ready to send
- Each oneApproved separately. One tap never sends two emails.
- Sends fromYour own Microsoft 365 mailbox
- ThenBack to watching — one step ahead of you
When the honest answer is “nothing needs doing,” Recruita shows you nothing. Waiting looks like waiting, and if the other side goes quiet for a couple of days, a chase appears, drafted.
A day with Recruita
The morning brief lands before you're at your desk. You open Today: three things actually need you, each with its email already written. Approve. Approve. Tweak one line, approve.
A client calls about a new role. You record it, and by the time you hang up the structured brief exists. A candidate call in the afternoon writes itself into their Living CV, every new fact colour-coded to the call it came from, waiting for the candidate's sign-off before any client sees it.
Meanwhile your client picked interview times in the portal, your candidate countered, Recruita checked the new time back with the client, both sides agreed, and the Teams invite is prepared for the slot they agreed. You tap Send.
A recruiter leaves for two hours, returns after ten emails, three candidate replies and a changed interview time, and finds the desk already reorganised correctly around what happened. Recruita already did that work. The bar the product is built to
The surfaces
All built and workingToday / Action Centre
Your top priority, then the queue. One action per live situation, or none.
Pipeline
In review, screening, shortlist, with the client, client interview, placed. Stages advance from what actually happened, never ahead of it.
The candidate page
The score with its reasoning, strengths, concerns, questions to confirm, and the recommended next step.
The Living CV
The candidate's real CV as the baseline; calls add facts inline with provenance; the candidate approves before clients see. Salary never appears in the client-facing version.
The Client Portal
Your client's window: roles, progress, anonymised profiles, feedback, availability. Your notes and scores stay yours.
Calls
Brief calls and candidate calls, transcribed live and written up automatically, including a paste-ready note for your CRM.
Calendar
Your real Outlook calendar. Interviews you arrange appear as your reminders.
Talk to Recruita
Say it: “draft a chase to Sarah”. Confirm, sent.
Find matches
A new role searches everyone you've ever worked. Your database is your moat.
Scheduling, handled like you'd handle it
Your client likes the anonymised profile and wants to interview.
Recruita drafts the availability ask. You approve.
Times come back; the offer to your candidate is drafted. You approve.
Your candidate counters, so Recruita prepares the check-with-the-client and the “leave it with me” to your candidate. Both yours to send.
Both sides agree, and the invite is prepared for the agreed slot, both parties, Teams link included.
And if your client says “just send me their email, I'll sort it directly” then Recruita's first move is to ask your candidate. A yes shares the details and records the moment. A no keeps you as the hub, gracefully.
Questions
Will Recruita ever email a client or candidate without me?
Do my clients see my candidates' names?
What happens if a client asks for a candidate's contact details?
Do I need to change my email address or CRM?
What do I need to use Recruita?
What does it do when there's nothing to do?
When can I get access?
Ready to see it on your own desk?
We're onboarding a small number of UK agencies, one desk at a time.